How to manage and view all customer wishlists as an admin

If you need to see what your customers are saving, whether to help one of them edit a list or to spot which products are most wanted, the All Wishlists screen shows every list created on your store in one place. It is part of SaveTo Wishlist and is available to administrators from the WordPress dashboard.

Prerequisites

• SaveTo Wishlist Lite installed and active.
• Administrator access to your WordPress dashboard.
• WooCommerce installed and configured.

View and search wishlists

To see what your shoppers are saving:

1. Go to SaveTo Wishlist → All Wishlists.

The table shows each wishlist’s Name, User, Status, Date Created, and Last Updated. Click the Name, Date Created, or Last Updated column header to sort the list ascending or descending.

Filter and search wishlists

Use these controls above the table:

• Use the Select Status dropdown to filter wishlists by status.
• Use the Select User dropdown to filter wishlists by owner.
• Use the Search Wishlist field to find a specific wishlist by its name.
• Use the empty wishlist visibility dropdown to control which wishlists appear.
  • The default option, Hide empty (non-admin), hides wishlists with no items, except those owned by an administrator.
  • Select Show all wishlists to include empty ones.
• To find wishlists created or updated within a specific period, use the date range filter. Select Date Created or Last Updated from the dropdown, then pick a start and end date.

Provide proactive customer support

Sometimes customers need a helping hand. From this screen, you can view, edit, and create wishlists on their behalf.

View details

Click Details on any wishlist to see exactly which products are inside.

Edit wishlists

Add or remove products on a customer’s behalf, for example when helping them set up or tidy a list.

Create for customers

Use the Add New button on the All Wishlists screen to create a wishlist on behalf of a customer. You can also go to SaveTo Wishlist → Add New.

1. Enter a Name for the wishlist.
2. Click the Select User field and start typing the customer’s name.
3. Click the customer in the list of matches.
4. (Optional) Click Add Product and find products in the Search Product field. You can search by product name, SKU, or GTIN/barcode. Select the products, then click OK.
5. Click Save.

Select User is a search box that picks the wishlist owner. Type part of the customer’s name and wait a moment. The matching users appear in a list of up to 20, and you click one to choose it. SaveTo Wishlist shows Searching… while it looks and No users found when nothing matches. Only registered users can be picked.

If you leave Select User empty, you own the wishlist, because it is saved under your admin account. To move an existing wishlist to another customer, open it, pick a different user in Select User, and click Update.

Here is the Search Product field with a SKU typed in:

💡 Tip:
Pay close attention to products that appear across multiple wishlists. These are strong signals of customer interest and can help you plan promotions or restocks more strategically.

Troubleshooting

The All Wishlists page looks shorter after an update

From v1.0.6, empty wishlists are hidden by default. SaveTo Wishlist automatically creates an empty “First Wishlist” for every customer once they are logged in, so stores with many users can accumulate a large number of empty lists. Use the empty wishlist visibility dropdown and select Show all wishlists to see them.

Can’t find a specific wishlist

Clear the Select Status and Select User filters, then search by name using the Search Wishlist field. If you applied a date range, expand or clear it too.

I can’t find the customer in Select User

Type more of the customer’s name and wait for the list to update. The list shows up to 20 matches at a time, so a longer name narrows it down. Only registered users appear, so a visitor without an account can’t be chosen as the owner.

Frequently asked questions

Can I see guest wishlists?

No, guest wishlists are not displayed in the admin backend. Additionally, guest wishlists are not permanent. Users must log in or create an account to save their wishlist for later use.

Can I delete a wishlist?

Yes. Click Delete in the Actions column to remove it, or check several rows and use the bulk Delete button to remove multiple wishlists at once.